Momenteel is CAF-DCF op zoek naar een ‘Administrative Assistant’.


Administrative Assistant

Organization chart

The Administrative assistant of CAF-DCF bvba-sprl reports directly to the Managing Director of CAF-DCF bvba-sprl.



As Administrative assistant you will ensure administrative support.


Principal tasks & responsabilities

  • Managing incoming deliveries and daily mail
  • CAF-DCF employees travel management: reservation of train and hotel tickets
  • Inventory, classification and scanning of contracts (hospitals, suppliers, partners, etc.)
  • Managing Director administrative support


Sales Activities:

  1. Follow-up and interpretation of public tenders:
  • Follow-up of the tender publications
  • Prepare the registration file of a tender: collect the necessary information/documents and complete the file (close collaboration with all persons involved within the company)
  • Online submission of the registration file


  1. Administration:
  • Administrative follow-up of existing sponsoring contracts and new contracts
  • Follow-up of commercial contracts hospitals (implementation of rebates in SAP)
  • Support of client database


GxP tasks:

  • Insure the Distribution Back-up:
    • Order Management
    • PO Management


Concerned specifications & procedures

All CAF-DCF bvba-sprl specifications and procedures related to your position. Specifications and procedures are subject to the approval of the responsible Department Manager, the RP and the QA Manager.



  • You have a Bachelor degree or equivalent through experience
  • You have five years of experience in a similar position in support of a sales department and you already have several years of experience with public tenders
  • You can easily handle the MS Office package and you have a thorough knowledge of SAP
  • You are perfectly trilingual: Dutch, French and English (both orally as written)
  • You are a team player, assertive and have good communication skills
  • You are accurate, organizationally strong and you can set priorities independently
  • You are flexible and proactive


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